Project Manager

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Company details

Type of job: Remote
Country: United States
City: Santa Barbara, California
Company: Kate Farms

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Description of the offer

Kate Farms is a company with heart. Our company was founded on the belief that good nutrition leads to good health, and good health opens the door to endless possibilities. That’s why our mission is to make nutrition the cornerstone of healthcare, so people can live their best lives. We are a medical food company that makes complete nutrition formulas for people who have a medical need for liquid nutrition.

Kate Farms works to be the place where a diverse mix of talented individuals want to come, to stay and do their best work. Ensuring a diverse and inclusive workplace where we learn from each other is core to Kate Farms’ values. We are an equal opportunity employer and fully focused on equality; we believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, national origin and all the other fascinating characteristics that make us different. We invite you to come do the best work of your life with us at Kate Farms.

ABOUT THE KATE FARMS PROJECT MANAGEMENT TEAM

We are Kate Farms’ trusted team of project management solution providers. Through servant leadership and expertise in project planning and execution, we empower and enable cross-functional teams that grow our business and transform our organization.

 

POSITION OVERVIEW

The Project Manager is an important member of the Project Management Team responsible for providing end-to-end project management of cross-functional projects. She or he will leverage their understanding of technical project management, leadership skills, and business knowledge and experience to ensure their projects launch on time, on budget, and meeting agreed success criteria. The Project Manager will also leverage their process management skills to effectively manage and continuously improve key cross-functional project processes including the product innovation and renovation stage gate process, the business transformation governance process, and the Content and Claims Review Team (CRT) process.

 

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Mange cross-functional projects end-to-end including all commercial and operational workstreams through the entire project lifecycle from brief to closure. Projects managed will be of lower complexity such as product packaging and formula line extensions and renovations. The Project Manager will ensure projects are launched on time, on budget, and on quality by:

• Ensuring that project scope and success criteria are clearly defined, agreed to, and controlled
• Creating and maintaining detailed project plans, aligning the project team to those plans, and managing their execution
• Identifying project team members and escalating resource gaps
• Identifying issues and risks and facilitate cross-functional discussions to address them
• Facilitating regular project team meetings and providing transparent and timely status updates
• Collaborating with external partners and suppliers and integrating their activities and timing into the overall project plan
• Serving as gatekeeper including working with project owners to prepare and submit required project documentation, assessing project gate readiness, recording governance decisions, and reporting governance status of project portfolios
• Managing governance meetings including setting meeting agendas, sending pre-reads, preparing, and sharing meeting content, and communicating meeting outcomes
• Providing training, KPIs, and documentation (e.g., gate deliverable checklist) and facilitating continuous improvement
• Managing the submission calendar, collecting documents for review, facilitating review meetings, tracking signoffs, and communicating outcomes
• Managing CRT document control including receiving final submission, confirming required changes have been made, and distributing final documents
• Serving as the business process owner for the CRT tool, Veeva Vault PromoMats, including defining business requirements, providing system training, and supporting IT in their management of the application and its provider
• Providing training, reporting KPIs, and facilitating continuous improvement

MINIMUM JOB REQUIREMENTS

• Basic/developing abilities in and understanding of project management knowledge areas (e.g., requirements management, schedule management, risk management, etc.) and process groups (i.e., initiating, planning, executing, monitoring, and controlling, closing)
• Can manage simpler project with autonomy, leading projects teams through given work structures
• Highly organized with ability to manage a lot of detailed information
• Can manage multiple projects simultaneously and shift priorities quickly
• Can identify issues and facilitate cross-functional discussions to solve them
• Quick learner with critical thinking and problem-solving skills
• Can document and enforce processes and facilitate continuous improvement
• Can effectively use project planning software (e.g., MS Project, Wrike, Smartsheets, etc.)
• Leadership: · Is motivated by our company purpose and mission and reflects our company values · Drives to achieve ambitious personal performance objectives with a sense of urgency and a desire to make an impact · Can manage cross-functional teams to define clear project objectives and plans and execute them
• Solid written, visual, and verbal communication skills, can credibly communicate with clarity and accuracy at all levels of the organization
• Can facilitate cross-functional meetings
• Can build a network of internal stakeholders and interact with them effectively
• Minimum 2 years of business experience including participation in cross-functional projects, preferably in food/beverage
• Has a basic understanding of functional org structures and the roles & responsibilities of each function
• Has an understanding of high-level P&L components (e.g., revenue, costs, profit margin)
• Can effectively use standard MS Office applications (i.e., Outlook, Word, Excel, PowerPoint)

Manage project portfolio governance processes including the product innovation and renovation stage gate process and business transformation governance process by:

Manage the Kate Farms Content and Claims Review Team (CRT) process by:

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by the employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to sit at a computer for extended periods of time.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position will work in a home/office environment.

It is Kate Farms policy that any position that requires regular interaction with health care professionals, requires that, if hired, you be vaccinated against Covid-19 unless you need a reasonable accommodation due to sincerely held religious beliefs, medical needs, or other reason protected by applicable federal, state, and local law.

In compliance with Colorado’s Equal Pay for Equal Work Act (EPEWA), New York City’s Human Rights Law (NYCHRL), and California’s Pay Transparency bill (SB 1162) we are disclosing the compensation, or a range thereof, for roles that will be, or could be performed in Colorado, New York City, or California. If the position applied to is not located in Colorado, NYC, or California, the following information may not apply. Salary Minimum: $ 70,865 Salary Maximum $93,821. The base salary range above represents the low and high end of the Kate Farms salary range for this position. This range will vary and may be above or below the range based on various factors including but not limited to location, experience, internal pay

alignment, and performance. The range listed is just one component of Kate Farms’ total compensation package for employees. Other rewards may include annual bonuses and short- and long- term incentives.

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