Executive Administrative Assistant

Overboe Law, a prestigious law practice, is seeking a highly capable Executive Administrative Assistant.

As an executive administrative assistant, you will act as the primary point of contact for clients and staff members. You will be responsible for managing the executive workflow, organizing files, and coordinating with staff members to ensure the successful execution of tasks.

The ideal candidate will be detail-oriented, have excellent communication skills, and the ability to handle confidential information. This is an ideal opportunity for an organized and proactive individual who is eager to work in a fast-paced and rewarding legal environment.

Responsibilities

• Provide administrative support to senior-level staff members, including lawyers, paralegals, and administrative leaders.
• Coordinate and schedule appointments, meetings, and conferences for clients and staff members.
• Manage and organize files, documents, and emails for staff members.
• Monitor and manage the executive email accounts regularly.
• Communicate with clients, other law firms, and court staff via email or phone.
• Create and maintain spreadsheets and databases related to client information, case files, and expenses.
• Prepare and review legal documents and correspondence.

• Bachelor’s degree in business or a related field or any equivalent work experience.
• Proven experience in an administrative role, especially supporting C-suite executives.
• Strong organizational and time-management skills to efficiently juggle multiple tasks.
• Demonstrated proficiency in the use of MS Office, especially MS Excel.
• Excellent communication and interpersonal skills.
• Ability to work well independently or in a team environment.
• Knowledge of legal documents a plus.